PRIVATE AI OPERATIONS · DESIGN-BUILD & SPECIALTY CONTRACTORSCONTRACTORS
One private system reads your drawings, specs, emails and field voice reports. It answers, drafts and flags, with the source attached, behind the tools your team already uses.
Vitalii Karasov · architect and lead on every project01 · YOU KNOW THESE MORNINGS
Pick the one that sounds like your week
01 · YOU KNOW THESE MORNINGS · PICK ONE
“Which fixtures were approved for the master bath?” Decided six weeks ago, somewhere across drawings, submittals and an email thread. Three people, forty minutes.“Which fixtures were approved for the master bath?” Decided six weeks ago, across drawings, submittals and an email thread. Three people, forty minutes.
What it costs: PMs lose about 6 hours a week to document search; decisions get made twice, then rework
WHAT THE SYSTEM DOES · PROJECT KNOWLEDGE
Your crew keeps working the way they already work. Nothing new to learn.
02 · WHAT WE BUILD · TAP A MODULE
Tap a module to see what it handles. Most engagements begin with Project Knowledge or Field Ops.
Blueprints, specs, contracts, emails, RFIs, submittals, meeting notes, photos, indexed with their cross-references. Ask in plain English and get the answer with the sheet, section and email it came from.Blueprints, specs, contracts, emails, RFIs, submittals, notes, photos, indexed with cross-references. Ask in plain English and get the answer with the sheet, section and email it came from.
Under the hood: retrieval over your drawings, specs and email; specialist agents for drafting, checking and routing; human approval on anything that costs money; every answer with its source. Deployed in infrastructure you control.
UNDER THE HOOD
03 · PROOF · SIX OF 32 SYSTEMS
Six of 32 systems shipped. Most client work is under NDA; everything shown here can be checked at the source.
Multilingual voice-to-record reporting, attendance and location controls, role-based access, an email archive with resumable ingestion. Runs in client-controlled infrastructure. Project-based business in New York.Multilingual voice-to-record reporting, attendance and location controls, role-based access, email archive. Runs in client-controlled infrastructure. Project-based business in New York. Client production, NDA.
Seven connected services (intake, qualification, call transcription, reply drafting, contract detection) with 10,000+ production runs since launch. Zero manual touches. Los Angeles design-build.Seven connected services, 10,000+ production runs since launch, zero manual touches. Los Angeles design-build.
A team was spending 15+ hours a week on manual research. Four AI roles over a vector knowledge base now do it in one click; three hours of work takes two minutes.15+ hours a week of manual research now runs as four AI roles over a vector knowledge base. One click.
A vision model reads every job-site photo, scores it 1 to 1000 with written reasoning and sorts it by phase. 121 photos, 15 minutes, $0.35. Open source.A vision model scores every job-site photo 1 to 1000 with written reasoning. 121 photos, 15 minutes, $0.35. Open source.
Five research workflows run in parallel and return the full competitive picture in under five minutes: pricing, positioning, trends, every claim backed by a source.
A three-layer court over bodycam video: realtime transcription, Prosecution and Defense agents, a Vision agent, a Judge with per-rule verdicts traceable to the frame. Milan AI Week 2026, 726 teams.A court over bodycam video: Prosecution and Defense agents, a Vision agent, a Judge with frame-level verdicts. Milan AI Week 2026, 726 teams.
“Deep knowledge on configuration of Claude. Valuable insights into how to structure our prompts and very nice suggestions on how to improve our code. We’d hire him again in the future!”
Intake-to-contract system, seven services in production, 10,000+ runs since launch. The studio thanked the team for the project and came back with further work.
Field operations and company knowledge system. After handover the owner wrote to thank the team for the quality of the work and came back with the next scope.
“…made every requested change, tested the scenarios and was always reachable. Very satisfied with the result and the collaboration. Recommended!”
“…delivered on time and to a high standard. Communication was clear and prompt throughout. Recommended.”
Every “Source ↗” opens the review where the client posted it. Names, dates and the full texts are also on the Full texts: Verified page →
04 · PRICING
One system, one bottleneck, live in 2–4 weeks. Half at signature, half at launch. Source code, credentials and docs are yours from day one.One bottleneck, live in 2–4 weeks. Code, credentials and docs are yours from day one.
Monitoring, same-business-day fixes, monthly improvements, new modules as you grow. Cancel any month and keep everything.Monitoring, same-day fixes, monthly improvements. Cancel any month and keep everything.
The full operational layer, delivered as working increments every 2–4 weeks over 6–18 months. Each module has to pay for itself before the next one starts.The full operational layer in 2–4-week increments over 6–18 months.
Your data lives in infrastructure you control: role-based access, retention rules, audit trail. Everything included →
05 · HOW IT LANDS
Discovery. What is worth automating and what it costs. Scope in 24 hours.
Architecture. You approve the blueprint before any code is written.
Build. Daily updates, monitoring and fallbacks from day one.
You own it. Docs, code, credentials. Runs without us.
Buildertrend · JobTread · Houzz Pro · CompanyCam · ClickUp · QuickBooks · Google Workspace · Microsoft 365 · HubSpot · Pipedrive · Zoho · Quo · CallRail · Zoom · Otter · Fireflies · Fathom · WhatsApp Business · SMS · Slack. Anything with an API, a webhook or an export.
06 · WHO BUILDS IT
Vitalii Karasov, AI systems architect. Senior lead on every project.
5 years running operations before AI. Winner, Milan AI Week 2026. MSc PM, PRINCE2. A delivery team behind him (engineering, design, QA), under his architecture and code review. 2–3 new engagements a quarter.
Full background →Works around Buildertrend · JobTread · Houzz Pro · CompanyCam · QuickBooks · HubSpot · Quo · CallRail · Google Workspace · WhatsApp. Anything with an API or an export.
No. The system runs behind what you already have.
Anything money-related is drafted, then you approve. You set the line in Discovery.
Almost never. It removes the boring 40% of their day. All 34 answers →
One message. You get a written assessment: where the information breaks, and what a system to fix it looks like. That holds even if we never work together.One message: voice note, text or screenshot. You get a written assessment of where the information breaks and what a system to fix it looks like.
Voice note, text or a screenshot of the process, whichever is easiest. Or email v.karasov@gmail.com
or email v.karasov@gmail.com · All 34 answers →
© 2026 Karasov Systems · Vitalii Karasov, sole proprietor, Ukraine · US & Europe